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Sponsorship and Fund Requests

Purpose

Phelps Health receives numerous requests for financial funding from community groups and organizations. As a nonprofit hospital, Phelps Health is supportive of community efforts which align with Phelps Health’s mission, vision, values and community benefit objectives. The following sponsorship guidelines are designed to help identify which financial requests, including charitable donations, event sponsorships and in-kind donations, best serve Phelps Health’s interests, our patients and local communities.

Policy

Organizations, activities and events that promote Phelps Health’s mission, vision, values and community benefit will be given top priority when determining potential financial support. In addition, activities and events which promote health, health education, wellness and healthy living also will be given significant consideration. Due to the high volume of funding requests each year, not all sponsorship applications will be approved.

Criteria

To be eligible to receive funding from Phelps Health, the following criteria must be met:

  • The event or activity must align with Phelps Health’s mission, vision, values and community benefit.
  • The event or activity must involve, foster or support healthy activities or behaviors.
  • The event or activity must be aligned with the priorities identified in Phelps Health's most recent Community Needs Assessment.
  • The event or activity must directly benefit the patients and/or communities served by Phelps Health
  • The event or activity must support numerous participants/beneficiaries.
  • The event or activity must promote Phelps Health’s overall brand in a positive context.
  • The event or activity must foster a partnership, relationship and/or collaboration with like-minded community stakeholders, organizations and businesses.

Phelps Health will not approve the following sponsorship/fund requests:

  • Political activities, events, endeavors or endorsements
  • Activities or events that support individuals
  • Activities or events that do not promote/foster the health and wellness of patients, residents and communities served by Phelps Health
  • Activities or events that do not promote/foster Phelps Health in a positive light and could potentially damage the medical center’s reputation
  • Sponsorships/fund requests that do not credit Phelps Health

Procedure

All sponsorship/fund requests will be reviewed by Phelps Health’s Sponsorship  Fund Committee, which meets once a month.

Applications submitted prior to 5:00 PM the day before the Committee’s monthly meeting will be reviewed. The applicant will receive an email or letter indicating the Committee’s decision. Applicants are encouraged to review the sponsorship/fund guidelines and submit an application several months before the funds are needed. 

To submit a sponsorship/fund request, applicants must complete the following:

  • Review the application guidelines.
  • Electronically submit the Phelps Health sponsorship/fund request form here.
  • Call (573) 458-7606 to request the sponsorship/fund request application to be mailed.
  • Return the sponsorship/fund request form to:

          Phelps Health
          Attn: Marketing and Public Relations
          1000 West 10th Street
          Rolla, MO 65401